Payment Processing

Streamline AP with Centime Payment Processing Automation

Achieve unparalleled efficiency and control in your accounts payable processes with Centime’s payment processing automation. Seamlessly integrated into our AP automation suite, this robust feature enables finance teams to revolutionize payment workflows.

"We switched from Bill.com and saved over 20 hours per week. We were impressed with how Centime's tailored approach overcame the unique challenges in our accounts payable setup."

Nickie Hanson, Controller
Save time and money by automating invoice processing

Execute effortless payments with a click

Seamlessly execute payments with a simple click, eliminating the hassle of logging into multiple systems or handling payment types separately. Whether it’s checks, ACH, credit cards or via a biller portal, Centime integrates payment processing into a unified experience.

Automate reconciliation for time efficiency

Let Centime handle manual reconciliation efforts. Enjoy the luxury of automated reconciliation in your General Ledger, sparing the AP team from the tedious task of searching for bills or closing them out. Our payment processing feature streamlines the process, including any applied credits.

Simplify approval processes with Centime

Our platform provides a centralized space for payment approvers, eliminating the need to search through emails or systems. Effortlessly sign in to view and approve all payments in one place, and achieve peak efficiency.

Strategize cash flow in real time

Centime transcends payments, offering a strategic advantage to CFOs and AP teams. Visualize the real-time impact on your cash position while setting payment dates. With insights readily available, cash planning becomes a breeze – which empowers you to make informed decisions with confidence.

Top-Rated Invoice Capture Tool

Jennifer Rogers

VP of Finance

"With Centime AP, we have streamlined invoice processing and supplier payments. And, our auditors are really happy that we now have strong payment controls."

Drew Pearson

CFO

"We only make supplier payments after we understand their impact on future cash. Centime AP includes a cash forecast, and gives our team a view into future cash flows so that we can make strategic choices about who and when to pay."

Payment Processing FAQs

What is payment processing automation, and how does it benefit accounts payable?

Payment processing automation streamlines how businesses schedule, approve, and execute payments by eliminating manual workflows. Instead of logging into multiple platforms to process checks, ACH, or credit card payments, AP teams can handle all payments in one place, reducing administrative burden and minimizing errors.

Centime’s integrated payment automation ensures seamless reconciliation, centralizes approvals, and provides real-time cash flow visibility, empowering finance teams to optimize working capital and reduce payment delays.

How does Centime ensure the security of payment transactions?

As a SOC 2 certified company, Centime meets strict criteria around security, availability, processing integrity, confidentiality, and privacy. All data are encrypted both in transit and at rest.

Is it possible to schedule payments in advance with Centime's platform?

Yes, users have full control over when invoices are paid.
Centime with AI

AI-Powered Payment Processing: Fast, Flexible, and Built Into Your ERP

Pay Invoices in Seconds—ACH, Check, Card, or Wire—All From One Place

Centime's payment processing unifies every payment method your business needs—ACH, physical and virtual checks, credit cards, and international wires—into a single platform embedded directly in your ERP. Schedule payments in bulk, capture early payment discounts, and maintain complete visibility over cash flow while eliminating manual check runs and duplicate vendor outreach.

"We switched from Bill.com and saved over 20 hours per week. We were impressed with how Centime's tailored approach overcame the unique challenges in our accounts payable setup."

Nickie Hanson, Controller
Fully
embedded in:

Why Finance Teams Choose Centime Payment Processing

All Payment Methods in One Platform

ACH, physical checks, virtual checks, credit cards, and international wires—all processed from a single interface with unified approval workflows and payment tracking.

Built-In Early Pay Discounts

Automatically surface and capture vendor discounts. The system calculates savings in real time and flags discount-eligible invoices so you never miss an opportunity to reduce costs.

Native ERP Integration

Fully embedded in NetSuite, Sage Intacct, and deeply with QuickBooks. Payment data flows directly to your GL—no export/import, no duplicate entry, no reconciliation headaches.

Bulk Payment Scheduling

Schedule hundreds of payments at once with flexible payment dates, automatic batching by method, and multi-level approval routing. Transform what used to take hours into minutes.

13-Week Cash Flow Forecasting

Every scheduled payment feeds into Centime's built-in cash forecasting engine, giving you visibility into AP liabilities across the next 13 weeks—so you never schedule payments you can't afford.

Complete Payment Flexibility

Pay invoices early, on time, or split payments across multiple dates. Apply vendor credits, schedule partial payments, recall payments before they're sent, or void payments post-execution.

Intelligent Automated Line Linking

AI-powered matching that gets smarter with every invoice.

Centime's advanced algorithms automatically match invoice lines to corresponding PO lines the moment invoices arrive. The system evaluates rate, quantity, description, item codes, and references historical linking patterns to continuously improve performance. No more manual line-by-line comparisons—Centime does the heavy lifting so your team can focus on exceptions.

For lines that can't be auto-matched, AP users can quickly link them manually with a simple click, or mark them as accepted standalone lines (common for tax or freight charges).

Real-Time Discrepancy Detection

Configurable 2-way and 3-way matching with custom tolerance rules.

Centime compares invoice data against purchase orders and receipts (when applicable) to identify discrepancies across price, quantity, and amounts. The system flags issues with clear labels:
  • Perfect Match: Quantities, rates, and amounts align exactly
  • Rate Mismatch: Unit prices don't match between invoice and PO
  • Quantity Mismatch: Quantities differ (considers receipts for 3-way matching)
  • Amount Mismatch: Total expense amounts don't align (for expense lines)
  • Threshold Matches: Differences fall within your configured tolerance levels

Configurable Tolerance Settings: Finance teams can set absolute or percentage-based thresholds for quantity, rate, and amount variances. Invoices within tolerance are auto-approved; those outside are flagged for review.

Streamlined Exception Resolution

Resolve mismatches fast with built-in collaboration workflows.

When discrepancies are detected, Centime routes the invoice to the appropriate stakeholder—whether that's procurement for a PO update, receiving for a partial delivery issue, or the vendor for a billing error.

Resolution Actions:

  • Accept: Approve variance and proceed to payment
  • Await Receipt: Hold for goods/services to be received
  • Dispute: Flag for vendor correction
  • Reject: Return for full resolution before proceeding

Every action is logged with a complete audit trail, giving finance leaders and auditors full visibility without manual tracking. Approvers can resolve issues directly within the ERP—no switching between systems or chasing down information via email.

Automatic GL Coding Transfer

Eliminate redundant data entry and coding errors.

Once invoice lines are linked to PO lines, Centime automatically copies all GL coding from the purchase order to the invoice—including dimensions, departments, projects, classes, and custom fields specific to your business. This eliminates the need to code invoices manually and ensures coding consistency across your organization.

If your team uses Centime's AI-Powered Rapid Coding feature, the system can also predict coding for non-PO invoices based on historical patterns, creating a unified, intelligent coding experience across all invoice types.

Flexible PO Approval Workflows

Skip or require approval based on your control requirements.

Centime gives finance teams the flexibility to define when PO-matched invoices require approval:

Auto-Approve Matched Invoices: When all lines match perfectly or fall within tolerance, invoices can skip the approval workflow and move straight to "Ready to Post"—accelerating cycle times without sacrificing control.

Require Approval for All PO Invoices: For organizations requiring stricter controls, all PO invoices can be routed through standard approval workflows regardless of match status.

Approval policies can be configured by vendor, department, amount, or any combination of criteria to fit your organization's unique needs.

Centime PO Matching vs. Other AP Tools

Other AP Tools
Line-Level Matching
Intelligent AI that automatically matches across multiple data points and learns over time
Manual or template-based logic requiring configuration
ERP Integration
Fully embedded in NetSuite, Sage Intacct, and deeply with QuickBooks with real-time sync
Bolt-on solutions requiring sync or API connections
Discrepancy Detection
Precise flagging with clear labels (Rate Mismatch, Quantity Mismatch, etc.) and configurable thresholds
Basic alerts with limited categorization
Exception Handling
Built-in collaboration workflows with in-context resolution and audit trails
Email-based resolution or separate workflow tools
2-Way vs 3-Way Matching
Automatically determines match type based on ERP item configuration; supports both 2-way and 3-way
Often limited to one approach or requires manual selection
GL Coding
Automatic transfer of all GL coding and custom fields from PO to invoice
Manual entry required for each invoice line
Tolerance Configuration
Fully configurable absolute and percentage-based thresholds by rate, quantity, and amount
Rigid rules or limited flexibility
Audit Trail
Complete, automatic audit trail of every match, mismatch, and resolution action
Manual tracking or incomplete logging
Setup Time
7-21 days with dedicated onboarding
60-90+ days with significant configuration
Learning Capability
AI continuously learns from historical matches to improve accuracy
Static rules that don't improve
Blanket POs & Prepayments
Full support for complex PO workflows including blanket POs and prepayments (NetSuite)
Limited or no support
Multi-Entity Support
Seamless support across subsidiaries and entities with proper dimension tracking
Often requires workarounds or separate implementations
SHOW ALL FEATURES

Built for Modern Finance Teams

Centime PO Matching is part of the broader Centime ecosystem—unifying AP, AR, treasury, and banking into one intelligent platform. Every invoice you match flows seamlessly into approval workflows, payment processing, cash forecasting, and your ERP, giving finance teams end-to-end visibility and control.

Frequently Asked Questions

What is PO matching, and why is it important for accounts payable?

PO matching is the process of verifying that invoices, purchase orders, and receipts align before payment is issued. This ensures businesses only pay for goods and services that were actually ordered and received, preventing overpayments, duplicate payments, and fraud. It also maintains compliance with internal controls and contract terms. By automating PO matching, businesses reduce manual errors, speed up approvals, and improve financial accuracy.

How does Centime's PO Matching feature automate the matching process?

Centime automatically links incoming invoices with purchase orders and receipts using intelligent algorithms that analyze rate, quantity, description, and item codes. The system flags any mismatches with clear categorization (rate, quantity, or amount discrepancies) and routes exceptions to the appropriate stakeholders for resolution. This significantly reduces the time required to process each PO invoice while enforcing proper controls and reducing risk.

What are the differences between 2-way and 3-way PO matching?

2-Way Matching: Compares the invoice to the purchase order to ensure billed amounts match what was ordered. This helps prevent overpayments and incorrect pricing but does not verify if goods or services were received.

3-Way Matching: Adds a receipt of goods or services as a third checkpoint. The invoice must match both the PO and the receipt, ensuring that what was ordered was actually received before payment is approved. This extra step reduces the risk of paying for missing or incorrect items.

Centime automatically determines which type of matching to use based on how items are configured in your ERP (typically 2-way for services and non-inventory items, 3-way for inventory and receivable items).

Can Centime's PO Matching handle discrepancies, and how are they resolved?

Yes. Centime immediately flags any discrepancy between invoice lines and corresponding PO/receipt lines with clear labels like "Rate Mismatch" or "Quantity Mismatch." The invoice can then be routed to the responsible stakeholder (procurement, receiving, or vendor) for resolution through built-in collaboration workflows. Customizable tolerance thresholds allow users to calibrate Centime's mismatch flagging to their specific business needs—small variances within tolerance can be auto-approved, while larger discrepancies require manual review.

Does Centime support complex PO workflows like blanket POs or prepayments?

Yes. Centime supports advanced PO workflows including blanket purchase orders and prepayment scenarios (particularly for NetSuite users). The system handles partial receipts, split orders, and multiple POs linked to a single invoice, giving finance teams the flexibility to manage complex procurement processes without manual workarounds.

How does Centime integrate with my ERP?

Centime is fully embedded in NetSuite (as a SuiteApp), Sage Intacct, and QuickBooks—not bolted on. Extracted invoice data, matched PO information, and GL coding sync to your ERP in real time, maintaining data consistency and eliminating manual export/import processes. All PO linkages are created automatically to ensure billed quantities display correctly on PO records and PO statuses update appropriately (e.g., from "Pending Billing" to "Fully Billed").

What permissions and roles does Centime provide for PO matching?

Centime offers granular permissions to control who can resolve different types of mismatches:

PO-Invoices: Manage Rate & Amount Mismatches: Ability to take action on rate mismatches and expense line discrepancies

PO-Invoices: Manage Quantity Mismatches: Ability to take action on quantity discrepancies

PO-Invoices: Manage NEW Lines: Ability to accept unlinked invoice lines that don't match any PO line

These permissions can be assigned to full-access AP users or specialized PO Invoice Approvers, giving organizations precise control over who can approve exceptions.

How long does it take to implement Centime's PO Matching?

Centime can be implemented in 7-21 days with dedicated onboarding specialists, significantly faster than traditional AP solutions that require 60-90+ days of template configuration and setup. Because Centime uses AI-powered matching instead of rigid templates, there's minimal upfront configuration required.