Centime with AI

Flexible Invoice Approval Automation

Stop Chasing Approvals and Start Closing Faster

Centime's invoice approval automation eliminates bottlenecks with flexible, rule-based workflows that route invoices to the right approvers instantly. Customize multi-level approvals by vendor, amount, department, or code—and keep your AP process moving with automatic escalations, real-time notifications, and complete audit trails. Built directly into NetSuite, Sage Intacct, and QuickBooks, Centime ensures approvals happen fast without ever leaving your ERP.

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"Centime is a fantastic AP automation tool that streamlined our invoice processing and payment workflows. The automated approval processes and real-time cash flow insights helped our business stay on top of our finances effortlessly."

Verified G2 Review User

Fully
embedded in:

Why Finance Teams Choose Centime Invoice Approval Automation

Flexible Routing by Any Field

Route approvals based on vendor, amount, department, location, class, or any GL coding field—with up to 10 approval levels per invoice.

Automatic Escalation Rules

Invoices stuck in someone's inbox? Set escalation thresholds (in business days) to automatically move invoices to the next approver—no manual chasing required.

Multi-Policy Support

Trigger multiple approval policies simultaneously for invoices that cross departments or teams, ensuring everyone reviews in parallel without delays.

Native ERP Integration

Fully embedded in NetSuite, Sage Intacct, and deeply with QuickBooks – approvals sync in real time without export/import hassles or duplicate records.

Approver Flexibility

Approvers can review, edit coding, approve, hold, or reject invoices via email notification or secure portal—on desktop or mobile.

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Why Centime

Rule-Based Approval Policies

Set approvals once, automate forever

Centime's approval engine lets you define policies based on any combination of supplier, GL account, department, location, amount threshold, or custom field. Once configured, invoices automatically route to the right approvers the moment they're coded—no manual assignment needed.

Each policy supports up to 10 sequential approval levels, and you can define up to three monetary thresholds within a single policy to ensure high-value invoices receive additional scrutiny while routine invoices move quickly.

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Dynamic Amount Thresholds

Escalate approvals for high-value invoices

Need tighter controls for larger invoices? Centime lets you set up to three approval tiers based on invoice amount. For example:

Under $5,000: Department manager approval
$5,000–$25,000: Director + VP approval
Over $25,000: CFO sign-off required

The system automatically applies the correct approval chain based on the invoice total, ensuring compliance without slowing down low-value transactions.

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Automatic Escalation to Prevent Delays

Keep invoices moving when approvers are unavailable

Approval delays don't just slow AP—they create late fees, supplier friction, and month-end bottlenecks. Centime's escalation rules automatically advance invoices to the next approval level after a defined number of business days (weekends and holidays excluded).

For example, if an approver doesn't act within two business days, the invoice escalates to the next person in the chain—without any manual intervention. This ensures your AP workflow never stalls, even when key approvers are traveling or buried in email.

Escalation thresholds are configured per policy, so you can set aggressive escalation for routine invoices and longer windows for high-stakes reviews.

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Multi-Team Parallel Approvals

Route to multiple departments simultaneously

Complex invoices often require input from multiple teams—operations, finance, and project management, for instance. Centime allows you to trigger multiple approval policies simultaneously on a single invoice, so all necessary reviewers can act in parallel rather than sequentially.

This drastically reduces cycle time for cross-functional invoices and ensures every stakeholder has visibility without creating serial approval bottlenecks.

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Real-Time Notifications and Secure Portal Access

Approvers get context, you get speed

When an invoice is routed for approval, Centime sends an email notification with a summary and secure link to the approval portal. Approvers can:

Review invoice details and attached documents
See full GL coding and line-item breakdowns
Approve, hold, or reject with optional comments
Edit coding if your organization allows approver-level edits

All actions are logged in the invoice history for complete audit trails. Notifications are batched every 15 minutes to avoid inbox spam, and approvers can also approve directly from their mobile device.

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Centime Invoice Approvals vs. Other AP Tools

Other AP Tools

Approval Routing

Flexible routing by vendor, amount, department, or code

Static approval flows

Approval Levels

Up to 10 levels per invoice

Limited (typically 2-3)

Multi-Policy Support

Trigger multiple policies simultaneously

Single policy per invoice

Automatic Escalation

Business-day escalation with configurable thresholds

No escalation or calendar-day-based

Amount Thresholds

Up to 3 dynamic thresholds per policy

Basic 2-way thresholds

Approver Editing

Full header and line-level editing if enabled

View-only or limited

Mobile Approval

Native mobile and email-based approval

Limited or clunky

ERP Integration

Fully embedded in NetSuite, Sage Intacct, and deeply with QuickBooks with real-time sync

Bolt-on or sync-based

Audit Trail

Complete invoice history with user actions, timestamps, edits

Basic logs

Notification Control

Batched every 15 minutes; digest options available

Spam-prone

Post Before Approval

NetSuite users can post before final approval to avoid accruals

Not supported

Parallel Approvals

Multiple teams can review simultaneously

Sequential only

Implementation Time

7-21 days with dedicated onboarding

60-90+ days

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Built for Modern Finance Teams

Centime Invoice Approvals is part of the broader Centime ecosystem—unifying AP, AR, treasury, and banking into one platform. Every approval flows seamlessly into payment processing, cash forecasting, and your ERP, giving you complete financial visibility from invoice to cash.

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What Centime Users Say

“A standout Centime feature is its time-saving invoice entry and capture capabilities through AI automation, particularly with invoice coding and PO matching…”

- Cassidy Drilling, Craft Ohana

Industry

Food & Beverage

Employees

201-500

What Centime Users Say

“We switched from Bill.com and saved over 20 hours per week. We were impressed with how Centime's tailored approach overcame the unique challenges in our accounts payable setup.”

- Nickie Hanson, Erdman Holdings, Inc.

Industry

Commercial Real Estate

Employees

51-200

What Centime Users Say

“We went from a manual AR/AP process to fully automated through Centime in very little time. We've cut the time of outstanding invoices down dramatically. The support team has also been very attentive to our needs.”

- Lowry C, R3 LLC

Industry

IT & Services

Employees

51-200

What Centime Users Say

“Prior to using Centime we were 100% manual on entering and approving all invoices. Centime is a fantastic AP automation tool that streamlined our invoice processing and payment workflows.”

- Verified G2, Review User

Industry

Entertainment

Employees

51-1000

Centime AI

Ready to Stop Chasing Approvals?

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Frequently Asked Questions

What is invoice approval automation, and how does it benefit accounts payable processes?

Invoice approval automation eliminates manual approval routing through customizable workflows based on supplier, amount, and/or coding, while giving finance teams full visibility and control over invoices. Centime's system notifies approvers in real time, provides a secure portal for quick review, and ensures approvals align with company policies—reducing bottlenecks, preventing missed payments, and keeping AP workflows efficient.

Can I customize approval workflows to match my business's specific needs?

Yes. Invoice approval rules can be configured based on any combination of supplier, GL account, location, department, class, or other standard dimensions. Amount thresholds can trigger multiple levels of approval as needed, and you can set up to 10 sequential approval levels per invoice.

What notification mechanisms are in place to alert approvers of pending invoices?

Invoice approvers receive both an initial notification when they have a task pending review and a regular digest of pending approval tasks. Notifications are batched every 15 minutes to avoid inbox spam.

Can approvers edit invoices during the approval process?

If your organization enables this feature, approvers can edit all invoice header and line-level coding details while the invoice is pending their approval. All changes are logged in the invoice history for audit purposes.

What happens if an approver doesn't respond in time?

Centime's automatic escalation rules move invoices to the next approval level after a defined number of business days (weekends and holidays excluded). This ensures invoices never stall due to unavailable approvers.

Can multiple teams approve the same invoice simultaneously?

Yes. Centime supports parallel approvals by triggering multiple approval policies on a single invoice, allowing different departments to review simultaneously rather than sequentially.

How does Centime integrate with my ERP?

Centime is fully embedded in NetSuite, Sage Intacct, and QuickBooks—not bolted on. Approval workflows sync to your ERP in real time, maintaining data consistency and eliminating manual export/import processes.

Can I post an invoice to the GL before final approval?

Yes, for NetSuite users. Centime allows initial posting to the GL while the invoice is still in the approval workflow to avoid accruals. Once approved, any coding changes sync back to NetSuite automatically.

*Centime is a financial technology company, not a bank.  

*All banking products and solutions are provided by FNBO. Member FDIC. FNBO is not responsible for the content of this page.

^†Subject to credit approval and minimum spend requirements on Centime Credit Card.

^‡Earning interest on AP spend requires using a Centime business bank account. APY is offered through FNBO, Member FDIC, and is subject to change.

CENTIME, and other trademarks, service marks, and designs are the registered or unregistered trademarks of Centime, Inc. in the United States and other countries. All other trademarks are the property of their respective owners.

**Deposit placement through ICS is subject to the terms, conditions, and disclosures in the applicable agreements. Although deposits are placed in increments that do not exceed the FDIC standard maximum deposit insurance amount (“SMDIA”) at any one destination bank, a depositor’s balances at the institution that places deposits may exceed the SMDIA (e.g., before settlement for deposits or after settlement for withdrawals) or be uninsured (if the placing institution is not an insured bank). The depositor must make any necessary arrangements to protect such balances consistent with applicable law and must determine whether placement through ICS satisfies any restrictions on its deposits. A list identifying IntraFi network banks appears at https://www.intrafi.com/network-banks. The depositor may exclude banks from eligibility to receive its funds. IntraFi and ICS are registered service marks, and IntraFi Cash Service is a service mark, of IntraFi Network LLC.

^††2.25% Annual Percentage Yield (APY) as of 12/23/25. Deposit rate may adjust to current market rate and may change daily. Fees may reduce earnings.

Flexible Invoice Approval Automation

Why Finance Teams Choose Centime Invoice Approval Automation

Rule-Based Approval Policies

Set approvals once, automate forever

Dynamic Amount Thresholds

Escalate approvals for high-value invoices

Automatic Escalation to Prevent Delays

Keep invoices moving when approvers are unavailable

Multi-Team Parallel Approvals

Route to multiple departments simultaneously

Real-Time Notifications and Secure Portal Access

Approvers get context, you get speed

Centime Invoice Approvals vs. Other AP Tools

Built for Modern Finance Teams

Ready to Stop Chasing Approvals?

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