Top 9 AP Automation Software Solutions in 2025

Updated: 04/08/2025

Looking to Automate Accounts Payable in 2025? Start Here.

Manual AP processes can slow down finance teams that are under increasing pressure to do more with less, close books faster, and manage cash more proactively. AP automation helps by streamlining tasks like invoice intake, approval routing, and payments—making it a practical necessity for many modern businesses.

Whether you’re struggling with approval bottlenecks, dealing with disconnected tools, or just tired of vendor payments being a black box, the right AP software can change everything. But with so many platforms on the market, how do you choose the right one?

This guide compares the 9 best AP automation solutions available today—breaking down the pros, cons, pricing, and ideal use cases for each.

Let’s get started.

What is Accounts Payable Automation?

Accounts payable (AP) automation is a type of technology that streamlines and enhances traditional AP operations. The software automates several key functions such as capturing invoice data quickly, matching invoices accurately to purchase orders, and routing invoices for prompt approval. 

This proactive approach reduces human error and increases the overall efficiency of the AP workflow, enabling smoother and faster financial management.

What are the Benefits of Accounts Payable Automation?

By digitizing tasks like invoice processing and data entry, AP automation helps businesses to: 

• Increase efficiency 
• Reduce labor costs
• Minimize errors
• Capitalize on early payment discounts
• Avoid late fees

This automation also improves cash flow by giving AP teams clear visibility to strategically manage payments and seize cash discounts effectively. 

Additionally, AP automation boosts cash flow forecasting accuracy and strengthens fraud prevention by providing detailed transaction audit trails and enforcing strict approval workflows. 

How Can I Choose the Best AP Automation Solution? 

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Choosing the right technology from the start is crucial, but many factors will influence which AP automation software best suits your team. Here's a handy checklist to help you evaluate and compare different AP automation solutions effectively:

1. Pricing: Evaluate all of the costs involved, including any setup fees, and ongoing subscription charges. Ensure it fits your budget and offers good value for the features provided.
2. Integration Type: Look for a solution that easily integrates with your current financial systems and software.
3. Security Measures: Ensure the solution has strong security features and complies with industry regulations.
4. Net Promoter Score (NPS): Review the vendor’s Net Promoter Score to gauge how satisfied and loyal users are to the software. A high score indicates a trustworthy and effective tool.
5. Customer Service Quality: Choose a provider with excellent customer support. Good service means quick help whenever you need it.

The best AP automation software will balance usability, scalability, and support—enabling your finance team to streamline processes without creating new complexity.

Methodology

‍To identify the top AP automation tools of 2025, we evaluated dozens of solutions based on core capabilities like invoice capture, approval workflows, and payment processing. Our criteria included user experience, integration breadth, customer reviews (including G2 and Gartner Peer Insights), third-party recognitions, and platform scalability. We also factored in insights from Centime’s finance team and benchmarks across industries to ensure an impartial and well-rounded selection.

What is the best AP automation software for 2025?

1. Centime: Best AP solution that pays for itself
2. Bill: Best solution for small teams with basic needs
3. Nanonets: Best solution for enterprise companies
4. Airbase: Best solution for companies prioritizing spend management
5. Stampli: Best solution for hands-on control
6. Tipalti: Best solution for global payables and mass vendor management
7. MineralTree: Best solution for businesses seeking a user-friendly AP workflow tool
8. AvidXchange: Best solution for high-volume invoice environments in utilities and real estate‍
9. Beanworks: Best for organizations needing simple, modular AP automation

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Ideal for growing businesses that want to turn AP costs into profits

Centime's AP automation solution simplifies and enhances the entire accounts payable process, from invoice receipt to payment. By leveraging advanced OCR (optical character recognition) technology, Centime pulls key information from invoices, reducing manual data entry errors and increasing efficiency for AP teams.

Centime’s unique offering stands out by turning your AP function into a profit center. Unlike other solutions, Centime allows businesses to earn interest on their AP funds. This interest not only covers the estimated cost of AP automation but can also generate additional income, effectively making AP automation free and boosting working capital.

Centime’s flexible pricing plans and seamless ERP integrations with NetSuite, Sage Intacct, and QuickBooks ensure that businesses of all sizes can optimize their cash flow and enhance their financial health. Dedicated customer support and a comprehensive cash management platform make Centime the best solution for growing SMBs looking to control their cash and extend working capital.

Centime’s Pricing

Centime offers flexible pricing plans tailored to all business sizes and requirements. Clients can mix and match products from their platform suite based on their unique needs, making it easy for customers to choose the best package.

Main Target Users for Centime

Centime's AP solution is designed for growing small to medium-sized businesses (SMBs) looking to get control of their cash and optimize their working capital. These businesses know that they need to manage their cash position with high precision, and don't want to waste resources trying to manually manage these processes.

Pros of Centime

• The only all-inclusive cash management platform. Centime's AP automation platform is the only comprehensive cash management solution for SMBs. Unlike other AP automation software on this list, Centime includes cash planning as part of the AP process to help you optimize cash outflows to preserve and extend working capital. 
• Best-in-class ERP integrations. Centime integrates seamlessly with world-class ERP systems like QuickBooks and NetSuite. Their two-way sync ensures that data flows continuously between your accounting system and their AP automation tool, so you never miss a beat.
• Profit from AP: Centime revolutionizes accounts payable automation by turning costs into profits. By simply maintaining funds in a Centime AP account, businesses earn powerful interest that offsets the AP subscription cost, making automation effectively free and boosting working capital effortlessly.
• Top-rated customer support. Centime offers unparalleled customer service with its dedicated concierge-level support team. They also assign a dedicated Centime Success Manager to each customer to ensure a top-tier implementation and onboarding experience.
• True working capital from credit cards. While many AP automation providers support supplier payments with “virtual” credit cards, these credit cards provide no working capital benefit – supplier payments are immediately debited from customers’ bank accounts. Comparatively, Centime’s credit card provides true working capital by allowing customers to stretch their payables by 20-50 days at no cost while also providing competitive rebates. This extra working capital further bolsters teams’ cash management, adding another reason why Centime offers the best cash management in the AP automation marketplace.

‍Cons of Centime

• Built for QuickBooks, Sage Intacct, and NetSuite Users only. Centime currently only integrates with three ERP systems: QuickBooks Online, Sage Intacct, and Oracle NetSuite. Unfortunately, teams that use other ERP systems won’t be able to take full advantage of the platform and its offerings. That said, by limiting their number of ERP integrations, Centime has established some of the best ERP integrations available today. This is a big win for the teams who can use their platform.

Centime Summary

Centime is an ideal solution for businesses that need a high level of control over their cash flow while also automating their accounts payable process. The platform streamlines the entire invoice-to-payment process, helping teams save time, optimize efficiency and reduce costs. Even if you’re just looking for AP automation today, it may be worth considering a solution like Centime that can extend to AR and cash flow as your needs change in the future.

Centime is also noteworthy for its dedicated customer service team and best-in-class ERP integrations. However, Centime is slightly limited in terms of the number of ERP systems it can integrate with – currently just QuickBooks Online, QuickBooks Desktop, Sage Intacct, and Oracle NetSuite. Nevertheless, Centime is the best pick on the market today for businesses seeking a comprehensive AP automation solution that offers end-to-end cash flow management.

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Ideal for small businesses with straightforward AP workflows

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BILL (formerly Bill.com) is a well-known name in AP automation and is a favorite among small businesses and outsourced accounting firms. It offers an intuitive interface, standard automation features, and is often bundled with CPA services. But while BILL is affordable and familiar, it struggles to meet the needs of scaling teams.

BILL's Main Target Users

BILL primarily serves small businesses and startups that process a low volume of invoices (typically under 50 per month). It’s also widely adopted by CPA and bookkeeping firms offering outsourced AP services.

BILL’s Pricing

BILL offers pricing packages starting at $45 per month and ranges all the way up to $79 per month for their corporate package. 

Pros of BILL

• Cost-effective AP solution for low invoice volumes: BILL is designed for small businesses processing 25–50 invoices per month. Its pricing structure and automation tools help reduce manual data entry and eliminate the need for additional headcount.
• Managing supplier relationships. BILL allows suppliers to input their own payment preferences via a self-serve portal. This minimizes back-and-forth, reduces manual entry errors, and improves vendor satisfaction.
• Popular with CPA firms: BILL is the go-to platform for many outsourced accounting providers. If your CPA or bookkeeper already uses it, onboarding becomes faster and easier, with less need for training or process customization.

Cons of BILL

• 2–4 day payment hold impacts cash flow: BILL places a hold on payments, often delaying transfers to vendors by several days. These delays shrink your float and restrict access to capital—ultimately hurting working capital.
• BILL profits off your idle funds: While customers wait for payments to clear, BILL invests those held funds into high-yield accounts. This generates over $100M/year in interest for BILL—not you.
• Limited cash visibility and no forecasting: BILL doesn’t include real-time cash flow insights or forecasting tools. Teams looking to make strategic decisions based on upcoming cash needs will find the platform lacking.
• Weak permissioning and controls: BILL’s simplicity works for small teams, but quickly breaks down for mid-sized businesses. It doesn’t support complex entitlements or multiple user roles, making it hard to implement strong internal controls.
• No white-glove support: BILL doesn’t assign dedicated reps or success managers. Instead, customers rely on a knowledge base, email support, and community forums—frustrating for teams that need timely help.
• Not suitable for mid-market workflows: BILL lacks the depth needed to support teams with nuanced AP workflows, multi-entity complexity, or international payment needs.

Summary of BILL

BILL is a reliable entry-level choice for small businesses looking to automate basic AP functions. It’s especially handy if your accounting firm already uses it. However, growing businesses may quickly outgrow its capabilities due to limited cash control, lack of forecasting, and absence of real customer success support.

If you’re a large enterprise with complex invoice processing needs, Nanonets is a strong solution

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Overview

Nanonets leverages AI and machine learning to automate invoice data extraction and AP workflows, making it a strong fit for enterprise companies with $100M+ in revenue or those operating on an upmarket scale. The platform is particularly suited for large organizations managing high invoice volumes, enabling them to dramatically reduce manual data entry by automatically transferring invoice information into their existing systems.

Pricing

Nanonets offers pricing packages starting with a free tier, a pay as you go plan, and 2 more custom quote-based plans.

Main target users

Enterprise companies or mid-market companies over $100M in revenue, accounting firms managing high volumes, and multi-national businesses with complex AP needs.

Pros of Nanonets

• AI-Based Invoice Processing: Nanonets’ advanced AI requires minimal training to handle and read vendor invoices in any format with 95%+ accuracy.
• Customizable Workflows: Build and automate any AP workflow, from basic manual data entry to advanced ERP data matching and lookups, using Nanonets’ intuitive UI and flexible technical capabilities.
• Enterprise-Focused Flexibility: Nanonets’ ability to adapt workflows makes it particularly valuable for larger organizations with diverse and evolving AP needs.

Cons of Nanonets

• No payment processing functionality. Nanonets doesn’t offer a native payment processing module. It depends on 3rd party solutions to bridge the gap.‍
• Limited out-of-the box integrations with ERPs. Nanonets currently supports only a handful of ERP integrations natively (such as NetSuite, Sage Intacct, QuickBooks and Xero). However, their team can build integrations on-demand.

Summary

Nanonets provides a nimble and customizable AP automation middleware tailored for large enterprises and multi-national businesses with high invoice volumes or complex workflows. It is a strong choice for modernizing AP processes, particularly in legacy ERP environments. While it doesn’t offer native payment processing, its focus on advanced capture and flexibility makes it a great fit for enterprise-scale businesses seeking to streamline operations.

A strong solution for businesses that need robust spend management

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Airbase is a spend management platform that consolidates AP, corporate card programs, and employee reimbursements into one system. It’s designed to improve control and visibility across all company spending, offering real-time reporting and automation tools that reduce manual effort. With powerful card features, it’s popular among startups and mid-market businesses with decentralized finance operations.

Airbase’s Pricing

Airbase offers a three-tiered pricing model that includes a free Essentials plan, a Growth plan billed annually, and a custom Enterprise plan tailored to larger businesses with advanced needs.

Airbase's Main Target Users

Airbase is designed for mid-sized businesses and startups with growing finance teams that want to unify AP, spend management, and card programs into a single platform. It’s especially attractive to companies with decentralized employee spending and strong card usage.

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Pros of Airbase

• Robust expense management platform. Airbase's expense management tool is one of the most impressive ones on the market. Its features help companies better manage their expenses by eliminating fraud, reducing manual work and ensuring compliance with company policy.
• Convenient and easy-to-use corporate cards. Airbase allows companies to issue virtual and physical corporate cards to their employees, enabling them to make purchases and track expenses more efficiently. 
• Real-time visibility and insights on company spending. Airbase provides real-time visibility into company spending so teams can identify trends and take corrective action in real time. The platform’s dashboards and reports deliver insights into spend by department, vendor, and category.

Cons of Airbase

• Not a cash management solution: Airbase doesn’t include forecasting or payment scheduling tools. It’s focused on controlling spend—not optimizing or planning it against cash positions.
• No yield on funds: Unlike Centime, Airbase does not help businesses earn interest on idle AP funds. This makes it a less attractive option for finance teams looking to improve working capital.
• Limited ERP coverage outside of NetSuite: While Airbase offers a deep NetSuite integration, its compatibility with other ERPs is more limited. Businesses on Sage Intacct or QuickBooks may face more manual work or weaker automation.

Summary of Airbase

Airbase is a solid choice for companies focused on controlling company-wide spend, especially those with lots of corporate card usage. However, it lacks native forecasting, yield-earning potential, and deep ERP flexibility—making it a spend platform, not a full cash management solution.

Ideal for finance teams that want to stay hands-on with invoice approvals while streamlining processes through automation

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Stampli is a communications-first AP platform designed to keep AP teams in control while simplifying collaboration across departments. Every invoice becomes a centralized conversation thread, reducing email back-and-forth and speeding up approvals. Stampli's approach is especially helpful for organizations with messy approval workflows or frequent invoice disputes.

Stampli's Main Target Users

Stampli is built for mid-market companies that want to digitize and streamline their AP process without fully outsourcing or overhauling their internal controls. It’s especially appealing to teams that value human oversight, need flexible approvals, or want a fast implementation without an ERP migration.

Stampli’s Pricing

Stampli offers custom pricing based on invoice volume and the specific modules a business chooses to implement, such as AP automation, cards, and payments.

Pros of Stampli

• Intuitive invoice processing. Stampli's AI-powered invoice processing system makes it easy to detect any inconsistencies, duplicate invoices or fraud attempts in seconds.
• Easy-to-use UI. The platform has a user-friendly yet sophisticated interface that makes it easy for users to navigate and process invoices.
• 70+ ERP Integrations. Stampli offers a wide range of ERP integrations, making it an ideal choice for businesses with various accounting systems.

Cons of Stampli

• No native forecasting or cash planning tools: Stampli focuses on invoice workflow and collaboration but lacks features to help finance teams plan payments or manage liquidity. Businesses trying to improve cash flow strategy or reduce working capital strain will need a separate solution.
• AP only—no AR or banking: Stampli does not support AR automation, treasury tools, or any form of banking infrastructure. That means no yield on idle funds, no working capital extensions, and no full cash cycle visibility.
• No yield or ROI from AP spend: Unlike platforms like Centime that offer interest on held AP funds, Stampli delivers no financial return. All AP activity remains a cost center.
• Limited financial reporting and insights: Stampli lacks native dashboards for forecasting, spend trends, or scenario planning. Finance leaders looking for broader visibility will need to export data and build manual reports.
• Not designed for scaling finance teams: While Stampli is easy to adopt, it doesn't scale well for growing mid-market companies that need deeper ERP integrations, vendor payments, or multi-entity capabilities in one platform.

Summary of Stampli

Stampli is a great choice for AP teams that want to keep control, streamline collaboration, and reduce invoice chaos without a massive system overhaul. While it lacks broader financial tools, its communication-first design makes it uniquely effective for managing complex internal approvals.

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Ideal for large, multinational businesses managing high vendor volumes and international payments

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Tipalti is a global payables automation platform that streamlines invoice capture, PO matching, approvals, and vendor payments in one system. What sets it apart is its ability to handle international payments in 120+ currencies, automate W-9/W-8 tax form collection, and support multiple subsidiaries from a centralized hub.

Tipalti’s Main Target Users

Tipalti is purpose-built for global finance teams that need to manage mass payouts, complex tax compliance, and multi-entity structures across borders. It’s especially common among large SaaS companies, marketplaces, and digital media organizations operating in 10+ countries.

Tipalti’s Pricing

Tipalti uses a modular pricing model with custom quotes based on volume, features, and number of entities. Expect higher pricing tiers for global payment features.

Pros of Tipalti

• Great international payment offerings. Tipalti is the champion of international payments in the AP automation space. Similar to BILL, Tipalti provides various international payment options, including ACH transfers, wire transfers, and foreign currency checks.
• Ability to handle complex workflows. Tipalti is built for the upper mid-market range and makes it easy for AP teams to establish a clear workflow even if they have complex rules and needs.

Cons of Tipalti

• Steep learning curve and lengthy onboarding: Tipalti’s implementation process can be complex, especially for teams with limited technical resources. Setup may take several months depending on global scope.
• Expensive for mid-market companies: Tipalti’s global functionality comes at a premium. For companies not operating internationally or at scale, the price tag may be hard to justify.
• Limited AR and forecasting functionality: Tipalti focuses heavily on AP and payments. It doesn’t offer the kind of cash flow forecasting, credit, or receivables automation that Centime includes natively.
• Requires more IT involvement: Larger teams or those with legacy ERPs may require technical assistance for integration and API configuration, adding to implementation time and complexity.

Summary of Tipalti

Tipalti is a powerhouse for multinational businesses managing vendor payments at scale. Its robust compliance tools and global reach make it hard to beat for enterprise use cases. However, for companies that need broader visibility across AP, AR, and cash flow—or that aren’t operating globally—Tipalti may be more than they need.

Ideal for mid-sized businesses that want to automate AP with minimal change management

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MineralTree is a cloud-based AP automation platform offering invoice capture, approval routing, and payment processing. Known for its clean interface and ease of use, it helps finance teams move away from spreadsheets and email chains while maintaining transparency across the invoice lifecycle.

MineralTree's Main Target Users

MineralTree is aimed at mid-market finance teams that want to eliminate manual AP tasks without overcomplicating their existing process. It’s especially useful for companies that rely heavily on QuickBooks, Intacct, or NetSuite and want a user-friendly layer of automation without disrupting their ERP setup.

MineralTree’s Pricing

Custom quote-based pricing based on features and invoice volume. May incur additional fees for integrations or payment types.

Pros of MineralTree

• Impressive invoice capture accuracy rate. MineralTree’s OCR and human review processes deliver a 99.8% accuracy rate for invoice capture, reducing the risk of errors and improving overall efficiency.
• Strong customer support options. Customers highly rate MineralTree's customer service support, with users often reporting speedy and helpful responses to inquiries.
• Quality onboarding. MineralTree's onboarding process is user-friendly and straightforward, making it easy for new users to get started.

Cons of MineralTree

• No forecasting or AR automation: MineralTree focuses solely on AP. It doesn’t include cash flow forecasting, working capital tools, or AR automation—limiting its value for teams seeking full cash cycle visibility.
• Limited yield opportunities: While MineralTree supports virtual card rebates, it doesn’t offer a high-yield checking or sweep account. Businesses looking to turn AP into a revenue generator may find it lacking.
• Not ideal for complex workflows or scaling needs: MineralTree works well for straightforward AP teams but may fall short for multi-entity businesses, those needing advanced approval hierarchies, or organizations scaling quickly.

Summary of MineralTree

MineralTree is a solid AP automation choice for mid-sized companies that want to digitize invoice processing without heavy IT overhead. It’s simple, fast to adopt, and highly functional—but lacks the broader financial features found in platforms like Centime.

Ideal for organizations processing thousands of invoices monthly, especially in industries like real estate, construction, and utilities

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AvidXchange offers end-to-end AP automation, including invoice capture, approval workflows, and payment execution. It also provides outsourced payment services, cutting checks or delivering ACH payments on behalf of clients. The platform is often used by companies that prioritize scale and invoice throughput over modern UX or deep cash visibility.

AvidXchange's Main Target Users

AvidXchange is designed for large organizations with high AP volume and complex vendor networks—particularly in industries with heavy invoice loads like property management, utilities, and construction. It’s built to help teams manage high throughput and paper-heavy AP processes with robust automation.

Pros of AvidXchange

• Competitive pricing on invoice capture. AvidXchange is known for offering some of the best prices on the market for its invoice capture, making it easier for businesses to automate their AP tasks without breaking the bank. 
• Solid cash rebates for customers. AvidXchange has a dedicated team that will reach out to vendors directly and ask them to switch their payments to card. In return, customers wrack up valuable cash rebates, helping them save even more money. 
• Detailed solution for banks. AvidXchange offers strong technology and relevant capabilities for banks looking to automate their AP tasks. This is one of AvidXchange's primary customer industries. 

Cons of AvidXchange

• Dated user experience: AvidXchange’s interface hasn’t kept pace with modern SaaS design. The platform can feel clunky or unintuitive, especially compared to newer tools like Centime.
• Lack of cash visibility and forecasting tools: AvidXchange focuses on invoice processing, not strategic financial planning. It offers no built-in forecasting or cash optimization functionality.
• AP-only platform: There’s no support for AR automation, treasury, or working capital management. Companies looking to unify their financial stack may need multiple tools.
• Slower support and onboarding: Some users report delays in implementation and limited responsiveness from support, especially for mid-sized clients without large enterprise contracts.

Summary of AvidXchange

AvidXchange is a reliable, well-established AP platform for organizations with high invoice volumes—particularly in industries with complex vendor workflows. But for teams that want strategic cash tools, forecasting, or a more modern UX, it may feel outdated.

Ideal for mid-sized businesses that want to streamline invoice approvals and gain visibility without overhauling existing processes

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Quadient AP, formerly known as BeanWorks, offers AP automation features like invoice capture, multi-level approval routing, PO matching, and payment execution. Its modular structure allows teams to start small—just with approvals or POs—and expand into full AP automation over time.

Main Target Users for BeanWorks:

Beanworks is best suited for finance teams that care deeply about customized approval workflows and audit trails. It’s commonly used by organizations in education, nonprofits, and healthcare—industries that value tight internal controls, clear accountability, and grant or budget oversight.

Pros of BeanWorks

• Straightforward approval workflows and audit trails: Beanworks supports multi-step approvals and audit trails suitable for organizations with clear, linear approval needs. While it's functional, it doesn’t offer the dynamic routing, user-level customization, or finance-first design that more advanced platforms like Centime provide.. The platform supports custom approval chains and audit trails for compliance and transparency.
• Modular implementation: Teams can adopt the platform in phases—starting with invoice approvals or POs and adding payments later. This approach helps reduce friction in change management.
• User-friendly for non-finance stakeholders: Beanworks makes it easy for department heads or approvers to participate in AP workflows without requiring training on a full ERP or accounting system.

Cons of BeanWorks

• No cash forecasting or liquidity planning tools: Beanworks doesn’t help finance teams plan spend against real-time cash flow. There’s no visibility into how invoices impact liquidity or broader financial strategy.
• Limited ROI opportunities: Unlike Centime, Beanworks doesn’t offer yield-bearing accounts, working capital tools, or payment float optimization. AP remains a cost center.
• Narrow ERP and banking integrations: While Beanworks integrates with ERPs like Sage and QuickBooks, its ecosystem is smaller than platforms like Centime or Tipalti. Some connections require middleware or manual workarounds.

Summary of BeanWorks

Beanworks is a strong fit for organizations that want structured approvals, spend control, and audit readiness without complex implementation. However, it lacks the cash-centric features and financial flexibility of more complete platforms.

How to Implement AP Automation

Adopting AP automation doesn’t have to mean disrupting your entire finance function. The most successful implementations start with clear goals: reducing manual entry, improving visibility, tightening controls, or optimizing cash flow. Choose software that aligns with your ERP, supports your internal workflows, and offers the flexibility to scale with your business.

Start by mapping your current AP process—including intake, coding, approvals, and payments. Identify where the biggest bottlenecks or risks occur, and prioritize those areas for automation. Look for tools with strong implementation support (Centime, for example, offers white-glove onboarding and connects to your GL on day one) to avoid burdening your IT team. It’s often easiest to roll out AP automation in phases—starting with invoice capture and approvals before expanding into payments and forecasting.

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In today’s rapidly evolving business landscape, an accounts payable automation software will empower your team to optimize its financial processes, drive efficiency and gain a competitive edge. Embracing this technology will undoubtedly pave the way for a more streamlined and agile future in financial management, but selecting the right accounts payable software isn’t always a straightforward decision. 

In reality, the answer varies depending on your team’s unique needs, budget and accounting system. Make sure to consider the specific needs of your business, including software integrations, payment processing and workflows, before finalizing your decision.