PO Matching Automation Software

Reduce Errors and Expedite Purchase Order Matching

Automate the matching of purchase orders, invoices, and receipts with Centime’s PO Matching feature. Minimize discrepancies, speed up approvals, and ensure accuracy with every transaction. Stay compliant and prevent overpayments with seamless automation that reduces manual data entry.

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"A standout feature [in Centime] is its time-saving invoice entry and capture capabilities through AI automation, particularly with invoice coding and PO matching, streamlining tasks that typically consume significant time, enhancing efficiency and accuracy in managing AP workflows."

Cassidy Drilling, CFO, Craft 'Ohana

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Invoice Capture/OCR

Intelligent Line Linking

Discrepancy Detection & Customizable Thresholds

Discrepancy Resolution & Auditing

Save time and money by automating invoice processing

Automate invoice capture with OCR and AI

Say goodbye to time-consuming data entry! Easily convert paper-based invoices into digital data, saving your team both time and resources. Centime pairs optical character recognition (OCR) technology with Generative AI and Natural Language Processing (NLP) to effortlessly capture and extract invoice information at the header and the line-level. Processing invoices has never been easier.

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Unlock intelligent line linking

Centime’s advanced search algorithms automatically match invoice lines with purchase order lines to revolutionize the matching process. Our software reviews rate, quantity, description and references historical linking to continuously improve performance the more you use it. No more manual line-by-line comparisons – let Centime do the heavy lifting for you!

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Highlight discrepancies and customize thresholds

Centime intelligently identifies discrepancies across purchase orders, receipts, and invoices to call out items that require your attention. Customize matching thresholds with ease, from 2-way to 3-way matching – in order to meet your unique business needs.

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Seamlessly resolve discrepancies and track history

Centime streamlines communication and collaboration within your team to swiftly resolve discrepancies across the PO, receipt and invoice. Define mismatch review and approval policies to align your team structure for efficient routing, and keep a comprehensive history of the matching and resolution process for full auditability.

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Accounts Payable Resources

Browse articles

Blog

A Comprehensive Guide to 2-Way, 3-Way, and 4-Way PO Matching

PO matching streamlines various aspects of your business operations. By using this practice, you actively mitigate the risks of incorrect or fraudulent invoices and ensure better cash flow.

Blog

How to Optimize Accounts Payable for a Credit Crunch

In the wake of the pandemic, the Federal Reserve has increased interest rates at the fastest pace in decades, leading to widespread economic uncertainty.

Webinar

Exploring AP and AR Automation: Key Trends, Requirements, and Pitfalls to Avoid

The advantages of AP and AR automation are indisputable - yielding better cash flow, more efficiencies, and stronger financial controls.

What Centime Users Say

“I've felt exceptionally supported throughout this journey. Unlike other SaaS implementations where follow-up meetings felt unnecessary, these sessions with our Customer Success Manager are invaluable.”

- Nickie Hanson, Erdman Holdings, Inc.

Industry

Professional Services

Employees

51-200

ON investment

3x Return

reduction in processing

70% Costs

What Centime Users Say

“We saved 40+ hours a month on AP processing. Beyond that, Centime’s Customer Support is always super responsive. Anytime I send something, they’ll email me back within an hour.”

- Janice Helzer, Synergy HomeCare

Industry

Home Care Services

Employees

10,000+

saved weekly

10 Hours

invoices processed

100+ Monthly

What Centime Users Say

“We went from a manual AR/AP process to fully automated through Centime in very little time. We've cut the time of outstanding invoices down dramatically. The support team has also been very attentive to our needs.”

- Lowry C, R3 LLC

Industry

IT & Services

Employees

51-200

What Centime Users Say

“Prior to using Centime we were 100% manual on entering and approving all invoices. Centime is a fantastic AP automation tool that streamlined our invoice processing and payment workflows.”

- Verified G2, Review User

Industry

Entertainment

Employees

51-1000

PO Matching FAQs

What is purchase order (PO) matching, and why is it important in accounts payable?

PO matching is the process of verifying that invoices, purchase orders, and receipts align before payment is issued. This ensures that businesses pay only for what was ordered and received, preventing overpayments, duplicate payments, and fraud. It also helps maintain compliance with internal controls and contract terms.

By automating PO matching, businesses can reduce manual errors, speed up approvals, and improve financial accuracy.

How does Centime's PO Matching feature automate the matching process?

Centime takes the pain out of PO-based invoice processing, by automatically linking incoming and comparing invoices with purchase orders and receipts, flagging any mismatches, and enabling AP managers to easily connect with other stakeholders to resolve these mismatches. This significantly reduces the time taken to process each PO-Invoice while enforcing proper controls and reducing risk.

What are the differences between 2-way, 3-way PO matching?

2-Way Matching: Compares the invoice to the purchase order (PO) to ensure that the billed amount matches what was originally ordered. This helps prevent overpayments and incorrect pricing but does not verify if goods or services were received.

3-Way Matching: Adds a receipt of goods or services as a third checkpoint. The invoice must match both the PO and the receipt, ensuring that what was ordered was actually received before payment is approved. This extra step reduces the risk of paying for missing or incorrect items.

Can Centime's PO Matching handle discrepancies, and how are they resolved?

Yes, centime immediately flags any discrepancy between an invoice line and the corresponding PO and/or receipt. The invoice can then be routed to the responsible stakeholder for resolution. Customizable thresholds allow users to calibrate Centimes mismatch flagging to their specific business needs.

*Centime is a financial technology company, not a bank.  

*All banking products and solutions are provided by FNBO. Member FDIC. FNBO is not responsible for the content of this page.

^†Subject to credit approval and minimum spend requirements on Centime Credit Card.

^‡Earning interest on AP spend requires using a Centime business bank account. APY is offered through FNBO, Member FDIC, and is subject to change.

CENTIME, and other trademarks, service marks, and designs are the registered or unregistered trademarks of Centime, Inc. in the United States and other countries. All other trademarks are the property of their respective owners.

**Deposit placement through ICS is subject to the terms, conditions, and disclosures in the applicable agreements. Although deposits are placed in increments that do not exceed the FDIC standard maximum deposit insurance amount (“SMDIA”) at any one destination bank, a depositor’s balances at the institution that places deposits may exceed the SMDIA (e.g., before settlement for deposits or after settlement for withdrawals) or be uninsured (if the placing institution is not an insured bank). The depositor must make any necessary arrangements to protect such balances consistent with applicable law and must determine whether placement through ICS satisfies any restrictions on its deposits. A list identifying IntraFi network banks appears at https://www.intrafi.com/network-banks. The depositor may exclude banks from eligibility to receive its funds. IntraFi and ICS are registered service marks, and IntraFi Cash Service is a service mark, of IntraFi Network LLC.

^††2.25% Annual Percentage Yield (APY) as of 12/23/25. Deposit rate may adjust to current market rate and may change daily. Fees may reduce earnings.

Centime with AI

AI-Powered PO Matching Automation

Match Invoices to Purchase Orders in Seconds—Stop Overpayments, Eliminate Manual Work

Centime's intelligent PO Matching automatically links invoices to purchase orders and receipts, flags discrepancies instantly, and routes exceptions to the right stakeholders for fast resolution. Built directly into NetSuite, Sage Intacct, and QuickBooks, Centime eliminates the tedious line-by-line comparisons that slow down AP teams—while enforcing proper controls and reducing risk.

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Cassidy Drilling, CFO, Craft 'Ohana

Fully
embedded in:

Why Finance Teams Choose Centime Purchase Order Matching

Intelligent Automated Linking

Advanced AI algorithms automatically match invoice lines with purchase order lines by analyzing rate, quantity, description, and item codes. The system learns from every match, continuously improving accuracy and speed.

Real-Time Discrepancy Detection

Centime instantly flags mismatches across price, quantity, and delivery details with customizable tolerance thresholds for 2-way and 3-way matching—giving you control over what requires manual review.

Built Into Your ERP

Fully embedded in NetSuite, Sage Intacct, and deeply with QuickBooks – no bolt-on solutions, no duplicate data entry, no export/import hassles. PO matching lives where your finance team already works.

Streamlined Exception Resolution

Route mismatches directly to procurement, receiving, or finance stakeholders with built-in collaboration workflows. Resolve issues without email chains or disconnected systems.

Automatic GL Coding Transfer

Once lines are linked, GL coding from the PO automatically populates the invoice—including custom fields—eliminating redundant data entry and reducing coding errors.

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Why Centime

Intelligent Automated Line Linking

AI-powered matching that gets smarter with every invoice.

Centime's advanced algorithms automatically match invoice lines to corresponding PO lines the moment invoices arrive. The system evaluates rate, quantity, description, item codes, and references historical linking patterns to continuously improve performance. No more manual line-by-line comparisons—Centime does the heavy lifting so your team can focus on exceptions.

For lines that can't be auto-matched, AP users can quickly link them manually with a simple click, or mark them as accepted standalone lines (common for tax or freight charges).

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Real-Time Discrepancy Detection

Configurable 2-way and 3-way matching with custom tolerance rules.

Centime compares invoice data against purchase orders and receipts (when applicable) to identify discrepancies across price, quantity, and amounts. The system flags issues with clear labels:

Perfect Match: Quantities, rates, and amounts align exactly
Rate Mismatch: Unit prices don't match between invoice and PO
Quantity Mismatch: Quantities differ (considers receipts for 3-way matching)
Amount Mismatch: Total expense amounts don't align (for expense lines)‍
Threshold Matches: Differences fall within your configured tolerance levels

Configurable Tolerance Settings: Finance teams can set absolute or percentage-based thresholds for quantity, rate, and amount variances. Invoices within tolerance are auto-approved; those outside are flagged for review.

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Streamlined Exception Resolution

Resolve mismatches fast with built-in collaboration workflows.

When discrepancies are detected, Centime routes the invoice to the appropriate stakeholder—whether that's procurement for a PO update, receiving for a partial delivery issue, or the vendor for a billing error.

Resolution Actions:

Accept: Approve variance and proceed to payment
Await Receipt: Hold for goods/services to be received‍
Dispute: Flag for vendor correction‍
Reject: Return for full resolution before proceeding

Every action is logged with a complete audit trail, giving finance leaders and auditors full visibility without manual tracking. Approvers can resolve issues directly within the ERP—no switching between systems or chasing down information via email.

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Automatic GL Coding Transfer

Eliminate redundant data entry and coding errors.

Once invoice lines are linked to PO lines, Centime automatically copies all GL coding from the purchase order to the invoice—including dimensions, departments, projects, classes, and custom fields specific to your business. This eliminates the need to code invoices manually and ensures coding consistency across your organization.

If your team uses Centime's AI-Powered Rapid Coding feature, the system can also predict coding for non-PO invoices based on historical patterns, creating a unified, intelligent coding experience across all invoice types.

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Flexible PO Approval Workflows

Skip or require approval based on your control requirements.

Centime gives finance teams the flexibility to define when PO-matched invoices require approval:

Auto-Approve Matched Invoices: When all lines match perfectly or fall within tolerance, invoices can skip the approval workflow and move straight to "Ready to Post"—accelerating cycle times without sacrificing control.

Require Approval for All PO Invoices: For organizations requiring stricter controls, all PO invoices can be routed through standard approval workflows regardless of match status.

Approval policies can be configured by vendor, department, amount, or any combination of criteria to fit your organization's unique needs.

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Centime PO Matching vs. Other AP Tools

Other AP Tools

Line-Level Matching

Intelligent AI that automatically matches across multiple data points and learns over time

Manual or template-based logic requiring configuration

ERP Integration

Fully embedded in NetSuite, Sage Intacct, and deeply with QuickBooks with real-time sync

Bolt-on solutions requiring sync or API connections

Discrepancy Detection

Precise flagging with clear labels (Rate Mismatch, Quantity Mismatch, etc.) and configurable thresholds

Basic alerts with limited categorization

Exception Handling

Built-in collaboration workflows with in-context resolution and audit trails

Email-based resolution or separate workflow tools

2-Way vs 3-Way Matching

Automatically determines match type based on ERP item configuration; supports both 2-way and 3-way

Often limited to one approach or requires manual selection

GL Coding

Automatic transfer of all GL coding and custom fields from PO to invoice

Manual entry required for each invoice line

Tolerance Configuration

Fully configurable absolute and percentage-based thresholds by rate, quantity, and amount

Rigid rules or limited flexibility

Audit Trail

Complete, automatic audit trail of every match, mismatch, and resolution action

Manual tracking or incomplete logging

Setup Time

7-21 days with dedicated onboarding

60-90+ days with significant configuration

Learning Capability

AI continuously learns from historical matches to improve accuracy

Static rules that don't improve

Blanket POs & Prepayments

Full support for complex PO workflows including blanket POs and prepayments (NetSuite)

Limited or no support

Multi-Entity Support

Seamless support across subsidiaries and entities with proper dimension tracking

Often requires workarounds or separate implementations

SHOW ALL FEATURES

Built for Modern Finance Teams

Centime PO Matching is part of the broader Centime ecosystem—unifying AP, AR, treasury, and banking into one intelligent platform. Every invoice you match flows seamlessly into approval workflows, payment processing, cash forecasting, and your ERP, giving finance teams end-to-end visibility and control.

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What Centime Users Say

“A standout Centime feature is its time-saving invoice entry and capture capabilities through AI automation, particularly with invoice coding and PO matching…”

- Cassidy Drilling, Craft Ohana

Industry

Food & Beverage

Employees

201-500

What Centime Users Say

“We switched from Bill.com and saved over 20 hours per week. We were impressed with how Centime's tailored approach overcame the unique challenges in our accounts payable setup.”

- Nickie Hanson, Erdman Holdings, Inc.

Industry

Commercial Real Estate

Employees

51-200

What Centime Users Say

- Lowry C, R3 LLC

Industry

IT & Services

Employees

51-200

What Centime Users Say

“Prior to using Centime we were 100% manual on entering and approving all invoices. Centime is a fantastic AP automation tool that streamlined our invoice processing and payment workflows.”

- Verified G2, Review User

Industry

Entertainment

Employees

51-1000

Centime AI

Ready to Stop Manual PO Matching?

Take a Tour

Book a Demo

Frequently Asked Questions

What is PO matching, and why is it important for accounts payable?

PO matching is the process of verifying that invoices, purchase orders, and receipts align before payment is issued. This ensures businesses only pay for goods and services that were actually ordered and received, preventing overpayments, duplicate payments, and fraud. It also maintains compliance with internal controls and contract terms. By automating PO matching, businesses reduce manual errors, speed up approvals, and improve financial accuracy.

How does Centime's PO Matching feature automate the matching process?

Centime automatically links incoming invoices with purchase orders and receipts using intelligent algorithms that analyze rate, quantity, description, and item codes. The system flags any mismatches with clear categorization (rate, quantity, or amount discrepancies) and routes exceptions to the appropriate stakeholders for resolution. This significantly reduces the time required to process each PO invoice while enforcing proper controls and reducing risk.

What are the differences between 2-way and 3-way PO matching?

2-Way Matching: Compares the invoice to the purchase order to ensure billed amounts match what was ordered. This helps prevent overpayments and incorrect pricing but does not verify if goods or services were received.

‍3-Way Matching: Adds a receipt of goods or services as a third checkpoint. The invoice must match both the PO and the receipt, ensuring that what was ordered was actually received before payment is approved. This extra step reduces the risk of paying for missing or incorrect items.

Centime automatically determines which type of matching to use based on how items are configured in your ERP (typically 2-way for services and non-inventory items, 3-way for inventory and receivable items).

Can Centime's PO Matching handle discrepancies, and how are they resolved?

Yes. Centime immediately flags any discrepancy between invoice lines and corresponding PO/receipt lines with clear labels like "Rate Mismatch" or "Quantity Mismatch." The invoice can then be routed to the responsible stakeholder (procurement, receiving, or vendor) for resolution through built-in collaboration workflows. Customizable tolerance thresholds allow users to calibrate Centime's mismatch flagging to their specific business needs—small variances within tolerance can be auto-approved, while larger discrepancies require manual review.

Does Centime support complex PO workflows like blanket POs or prepayments?

Yes. Centime supports advanced PO workflows including blanket purchase orders and prepayment scenarios (particularly for NetSuite users). The system handles partial receipts, split orders, and multiple POs linked to a single invoice, giving finance teams the flexibility to manage complex procurement processes without manual workarounds.

How does Centime integrate with my ERP?

Centime is fully embedded in NetSuite (as a SuiteApp), Sage Intacct, and QuickBooks—not bolted on. Extracted invoice data, matched PO information, and GL coding sync to your ERP in real time, maintaining data consistency and eliminating manual export/import processes. All PO linkages are created automatically to ensure billed quantities display correctly on PO records and PO statuses update appropriately (e.g., from "Pending Billing" to "Fully Billed").

What permissions and roles does Centime provide for PO matching?

Centime offers granular permissions to control who can resolve different types of mismatches:

‍PO-Invoices: Manage Rate & Amount Mismatches: Ability to take action on rate mismatches and expense line discrepancies
‍
‍PO-Invoices: Manage Quantity Mismatches: Ability to take action on quantity discrepancies

‍PO-Invoices: Manage NEW Lines: Ability to accept unlinked invoice lines that don't match any PO line

These permissions can be assigned to full-access AP users or specialized PO Invoice Approvers, giving organizations precise control over who can approve exceptions.

How long does it take to implement Centime's PO Matching?

Centime can be implemented in 7-21 days with dedicated onboarding specialists, significantly faster than traditional AP solutions that require 60-90+ days of template configuration and setup. Because Centime uses AI-powered matching instead of rigid templates, there's minimal upfront configuration required.

*Centime is a financial technology company, not a bank.  

*All banking products and solutions are provided by FNBO. Member FDIC. FNBO is not responsible for the content of this page.

^†Subject to credit approval and minimum spend requirements on Centime Credit Card.

^‡Earning interest on AP spend requires using a Centime business bank account. APY is offered through FNBO, Member FDIC, and is subject to change.

Reduce Errors and Expedite Purchase Order Matching

Automate invoice capture with OCR and AI

Unlock intelligent line linking

Highlight discrepancies and customize thresholds

Seamlessly resolve discrepancies and track history

Accounts Payable Resources

Top-Rated Invoice Capture Tool

Jennifer Rogers

Drew Pearson

PO Matching FAQs

Solutions

Features

Pricing

Integrations

Resources

Software Solutions

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AI-Powered PO Matching Automation

Why Finance Teams Choose Centime Purchase Order Matching

Intelligent Automated Line Linking

AI-powered matching that gets smarter with every invoice.

Real-Time Discrepancy Detection

Configurable 2-way and 3-way matching with custom tolerance rules.

Streamlined Exception Resolution

Resolve mismatches fast with built-in collaboration workflows.

Automatic GL Coding Transfer

Eliminate redundant data entry and coding errors.

Flexible PO Approval Workflows

Skip or require approval based on your control requirements.

Centime PO Matching vs. Other AP Tools

Built for Modern Finance Teams

Ready to Stop Manual PO Matching?

Frequently Asked Questions

Solutions

Features

Pricing

Integrations

Resources

Software Solutions

Company

Industries

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