One Screen, Zero Tab-Switching: A Better Invoice Review Experience

Here is a number that should bother every finance leader: 52% of AP teams still spend more than 10 hours per week just processing invoices. Not analyzing spend, negotiating terms, or improving cash flow. Just moving invoices through the system.

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The culprit is rarely the big stuff. It is the small, repetitive friction points that compound over hundreds of invoices: toggling between tabs, squinting at a PDF that does not fit the screen, scrolling back and forth to match line items. These micro-inefficiencies add up to macro problems.

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We rebuilt the Invoice Summary tab in Centime's AP automation platform because we kept hearing the same feedback: the review process felt clunky. Users were wasting clicks. The interface was not scaling to how they actually worked. So we fixed it.

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The Tab-Switching Tax on Invoice Review

Most invoice automation tools force a workflow that looks something like this: view the PDF on one screen (or tab), switch to another view to see the extracted data, then jump to a third area to code the line items. Each switch breaks concentration. Each click adds seconds. Multiply that by the invoice volume of a growing mid-market company and you have created a hidden productivity drain.

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The research backs this up. According to the Institute of Financial Operations and Leadership, 22% of AP professionals cite time spent processing invoice exceptions as their top challenge, while 21% say they are stuck doing too much manual data entry. These are not technology problems in the traditional sense. They are design problems. The tools exist, but they are not built around how AP teams actually review invoices.

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What We Changed in the Invoice Summary Experience

The redesigned Invoice Summary tab addresses the friction points directly. The changes are practical, not flashy, and that is intentional.

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Dynamic Document Scaling

The PDF viewer now uses the full width of your screen and scales dynamically based on your display. No more cramped views on larger monitors or awkward zooming on laptops. The invoice document fits the space you have, which sounds basic but makes a real difference when you are reviewing dozens of invoices in a session.

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Adjustable Layout

Users can now resize the invoice summary and PDF view panels to match their preferences. Some reviewers want more space for the document; others need to see more of the extracted data. The interface adapts to the user instead of forcing the user to adapt to a fixed layout.

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Single-Line Table View

This is the change our users requested most. Previously, reviewing and coding invoice line items meant switching between the Invoice Summary and Coding tabs. The new design consolidates everything into a single view. You can see the invoice header, the PDF document, and all line item coding fields on one screen. The back-and-forth is gone.

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For a detailed walkthrough of the invoice capture and editing workflow, see our invoice capture documentation.

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Faster Performance

We also invested in responsiveness and speed improvements across the entire invoice review workflow. Pages load faster. Interactions feel snappier. When you are processing high volumes, these milliseconds matter.

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Why Interface Design Matters for AP Productivity

The difference between a well-designed AP interface and a clunky one is not just user satisfaction. It translates directly to throughput. SAP Concur research shows that AP departments with end-to-end automation and consistent workflows process more than twice as many invoices per full-time equivalent compared to teams without automation (18,649 invoices per FTE versus 8,689). But automation alone is not enough. If the automated workflow still requires unnecessary clicks and context switches, you are leaving efficiency on the table.

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Consider what happens when an AP specialist can review and code an invoice without ever leaving the summary screen. Each invoice takes less time. The specialist maintains focus. Error rates drop because there is no risk of losing context between tabs. Over a month of invoice processing, these improvements compound significantly.

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Where This Fits in the Broader AP Workflow

The Invoice Summary redesign is one piece of Centime's invoice approval automation capabilities. It works alongside auto-coding (which now supports multi-subsidiary NetSuite environments), customizable approval workflows, and GL posting controls. The goal is an invoice automation system where each step is optimized, not just automated.

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For teams already using Centime, the new Invoice Summary tab is available now. If you are evaluating AP automation options, this is the kind of detail worth paying attention to. The headline features matter, but the day-to-day experience of actually using the software matters more.

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Try the Redesigned Invoice Summary

The update is live in the December 2025 release (R90). Current Centime users can access the new Invoice Summary tab immediately. If you are not yet using Centime and want to see how a thoughtfully designed AP automation interface can improve your team's productivity, request a demo to see it in action.

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**Deposit placement through ICS is subject to the terms, conditions, and disclosures in the applicable agreements. Although deposits are placed in increments that do not exceed the FDIC standard maximum deposit insurance amount (“SMDIA”) at any one destination bank, a depositor’s balances at the institution that places deposits may exceed the SMDIA (e.g., before settlement for deposits or after settlement for withdrawals) or be uninsured (if the placing institution is not an insured bank). The depositor must make any necessary arrangements to protect such balances consistent with applicable law and must determine whether placement through ICS satisfies any restrictions on its deposits. A list identifying IntraFi network banks appears at https://www.intrafi.com/network-banks. The depositor may exclude banks from eligibility to receive its funds. IntraFi and ICS are registered service marks, and IntraFi Cash Service is a service mark, of IntraFi Network LLC.

^††2.50% Annual Percentage Yield (APY) as of 11/17/25. Deposit rate may adjust to current market rate and may change daily. Fees may reduce earnings.

*Centime is not a bank and is not authorized by any federal or state agency to engage directly in core banking activities.
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*All banking products and services available through Centime are provided by FNBO and are governed by the applicable agreements and related disclosures provided to you by FNBO. Member FDIC.
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‍*While Centime facilitates traditional banking activities (such as the acceptance of deposits or extensions of credit), these services are actually provided by our banking partner, FNBO.
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*Centime may provide support services to FNBO, as permitted by applicable law, to facilitate the delivery of its bank products and services.

**Deposit placement through ICS is subject to the terms, conditions, and disclosures in the applicable agreements. Although deposits are placed in increments that do not exceed the FDIC standard maximum deposit insurance amount (“SMDIA”) at any one destination bank, a depositor’s balances at the institution that places deposits may exceed the SMDIA (e.g., before settlement for deposits or after settlement for withdrawals) or be uninsured (if the placing institution is not an insured bank). The depositor must make any necessary arrangements to protect such balances consistent with applicable law and must determine whether placement through ICS satisfies any restrictions on its deposits. A list identifying IntraFi network bank

One Screen, Zero Tab-Switching: A Better Invoice Review Experience

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